Comms Supervisor

MCS Group is proud to be partnering with the Northern Ireland Assembly in their search for a Comms Clerical Supervisor for 3 months initially.

The role:

As a key member of the Comms team, your duties will include:

• Using electronic systems to make payments and to produce accurate and timely reports on expenditure.
• Effectively using Microsoft Office and bespoke internal Assembly Commission software systems to make payments (training on using Assembly Commission software systems will be provided).
• Using financial systems to process invoices and purchase orders.
• Using spreadsheets to journal financial transactions and check accuracy against necessary business requirements.
• Publishing information on social media e.g. posting and adding content to social media platforms such as Facebook and X.
• Publishing information on the Assembly Commission webpages/platform and keeping relevant homepages up to date.
• Assisting internal/external stakeholders and members of the public by replying to emails and answering the Assembly’s public telephone line.
• Maintaining effective relationships with key stakeholders including Members, Managers, Officials from executive departments and members of the Public.
• Researching and preparing accurate and timely information.
• Review incoming correspondence and prioritising next steps as necessary.
• Drafting correspondence ensuring that work is accurate and presented in the corporate format.
• Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers.
• Complying with all Assembly Commission’s relevant policies and procedures including Equal Opportunities and Dignity at Work policies and procedures
• Carrying out other duties that the Assembly Commission reasonably requires of you.

The Person

Applicants for the post must, by the closing date for applications, have:

• At least two A Levels in any subject and GCSE Math’s and English at grade C or above. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.

AND

• At least two years’ experience in a) – d) listed below:

• Creating purchase orders, paying invoices and tracking budget spend.
• Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public.
• Working in a public facing office environment dealing with enquiries.
• Effectively using Microsoft Office to manage information, create documents and assist in providing a quality service

OR

• Four years’ experience in a) – d) above.

The Rewards:

As the successful applicant, you will receive the following:

• £33,407 per annum
• Excellent annual leave allowance
• Hybrid working arrangement
• You will be joining a warm, friendly team environment

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Adam Stinson (4) at MCS Group

Even if this position is not right for you, we may have others that are. Please visit MCS Group to view a wide selection of our current jobs www.mcsgroup.jobs