Office Administrator

My client is a leading law firm with over 25 years’ experience dealing with all aspects of construction and procurement law. They have offices in Belfast, Dublin, Maidstone and London.

They are looking for an Office Administrator to play a vital role in the day-to-day running of a busy law firm. The role will be based in their head office in Belfast on a hybrid basis. It is a permanent position in the firm and has the potential to be either a part-time or full-time position.

Job responsibilities:

• Co-ordinate and schedule a busy diary.
• Proof reading and issuing of letters and documents.
• Draft correspondence, documentation, notes, reports, forms, minutes, spreadsheets, slides etc.
• Handling incoming calls and emails, redirecting them as necessary.
• Electronic file management, ensuring filing is up to date and correct, and that information is easily accessible.
• Organise travel and accommodation.
• Accurate review, preparation and issuing of monthly invoices.
• Liaising with Managers on invoice queries.

Essential Criteria

• 2+ years’ experience gained in an administrative or office environment.
• Must be highly proficient in the use of Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Ability to organise, plan and prioritise varied tasks within a high volume, whilst maintaining a high level of accuracy in all work undertaken
• Attention to detail is crucial to ensure accuracy in written correspondence.
• Good communication and interpersonal skills.
• High level of integrity and ethical conduct.
• Ability to work remotely and unsupervised as part of a team.
• Ability to learn the invoicing system, training will be provided.
• Knowledge of Microsoft Dynamics CRM, not essential, desirable.

You’ll have excellent communication skills with attention to detail. Have strong organisational and administrative skills with the ability to meet deadlines. Have an approachable manner with the ability to communicate and interact with senior staff. Enjoy being a multitasker.

Package and Benefits

• Starting salary of £25,000 to £30,000 depending on experience.
• 37.5 hours per week Monday to Friday 9am to 5.30pm
• Hybrid working policy. 3 days in the office, 2 from home.
• Income Protection Insurance Cover.
• Private Medical Insurance.
• Contributory pension scheme.
• Generous Holiday Allowance - 20 days annual leave and 10 statutory days.
• Team building days and social events, occasionally overseas.
• Training budget.
• Annual business and performance-related bonus
• Modern offices based in the Cathedral Quarter, Belfast

Interested? Contact Bill Ashe at Staff Source, please send a copy of your CV using the ‘apply’ button.