Apple Recruitment are recruiting for a Youth Assembly Support
Officer on behalf of the NI Assembly, based at Stormont.
Job Purpose
The Youth
Assembly Support Officer will work as part of a team within the Education
Service – Youth Assembly, and will be managed by the AG6 Youth Assembly
Coordinator. The role is a full-time
role, 37 hours per week, usually undertaken Monday to Friday, however
out-of-hours work, including evenings and weekends, will be required, for which
time off in lieu will be provided
Job Description:
Main
duties and responsibilities of the job.
·
Assisting in the administrative
work associated with the delivery of the Youth Assembly;
·
Assisting in designing and
delivering communications plans and activities, including through social media
and digital platforms;
·
Working directly with a diverse
group of young people aged 12-16 to facilitate the day-to-day work of Youth
Assembly Committees both online and offline;
·
Facilitating maximum participation
of Youth Assembly Members through regular contact and support;
·
Supporting the delivery of online
and offline events and activities associated with the Youth Assembly;
·
Assisting in the planning and
delivery of the plenary sittings of the Youth Assembly;
·
Collating and preparing the agenda and papers for online and
face-to face meetings in a timely and accurate manner;
·
Attending meetings, minute taking and capturing actions/notes and
proactively following up on actions to ensure timely delivery;
·
Record keeping, capturing and reporting data to inform the
development of the programme;
·
Researching and preparing accurate and timely information;
·
Reviewing all incoming correspondence and prioritising next steps
as necessary;
·
Drafting correspondence ensuring that work is accurate and
presented in the corporate format;
·
Using electronic systems to produce accurate and timely
statistical information or reports to assist decision makers;
·
Effectively using Microsoft Office and bespoke internal Assembly
software systems and databases to prepare, produce and present documentation
including letters, memos, presentations and reports of a consistently high
quality;
·
Checking
and processing invoices for payment through electronic payment system;
- Complying with all of the Assembly
Commission’s staff policies and procedures including Equal Opportunities
and Dignity at Work policies and procedures and all mandatory training
requirements;
·
Managing
information and records in accordance with established policies and statutory
requirements; and
·
Carrying
out other duties that the Assembly Commission reasonably requires
of
you.
If you
wish to apply or would like more information, please email your CV in Microsoft
word format to Caroline by clicking on the link below by Wednesday 24 April
2024 @ 10am. You must also include a
bullet pointed synopsis at the top of your CV demonstrating how exactly you
meet the Essential Criteria below:
Essential Criteria:
At the closing date for applications,
applicants must have:
At least a primary degree,
minimum 2.2 classification, in any subject.
Applications will be considered from applicants with formal qualifications of
an equivalent or higher standard to those stated;
AND
At least two years’ experience in a) – d) listed below:
OR
Four years’ experience in
each of the following:
a) The provision
of participative youth led-projects e.g. delivering projects where young people
are facilitated to make decisions and have their views heard on issues that
matter to them;
b) Planning and organising workload using own initiative
to deliver high quality work to deadlines;
c) Communicating accurately and clearly (both in writing
and orally) complex or detailed information to stakeholders such as colleagues,
managers, customers or members of the public; and
d) Contributing to the planning, allocation, monitoring
and evaluation of resources e.g. people, finances.
Desirable
Criteria:
a)
A good knowledge of the structures and role of the Northern
Ireland Assembly
b)
A good knowledge of the youth sector in Northern Ireland.
Further
Details:
·
Hourly Rate based on £33,407 per annum
·
Up to 6 months with possibility of extension
·
Closing date for CV submission to Apple: Wednesday 24 April 2024 @
10am
If you wish to apply or would like more information, please email
your CV in Microsoft word format to Caroline by clicking on the link below by Wednesday
24 April 2024 @ 10am
Applicants must ensure their CV is accurate and up to date. The CV
should include your full employment history inclusive of dates, all academic
achievements and full personal contact details.
Please note only applicants that match this criteria can be
considered for the role.
Apple Recruitment Services is acting as an Employment Agency in
relation to this vacancy. Apple Recruitment Services is an Equal Opportunities
Employer.