Real Estate PA, Belfast, £Neg. Our client is a National law firm based in Belfast City Centre They are currently looking to recruit a Personal Assistant for their busy Real Estate Department to work for their Managing Partner.
Purpose of the role:
The Personal Assistant will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the Real Estate Managing Partner.
Ideally, we are looking for a PA/Legal Secretary with previous Real Estate experience.
Main Duties:
Process correspondence and documents for the Real Estate team, liaising with Office manager and other secretaries.
Audio and copy typing of legal documents using digital dictation.
To undertake various administrative duties which may include the following:
· Keeping files up to date (hard and soft copy);
· Opening of files in 3e;
· Preparing files for archiving;
· Dealing with photocopying and scanning;
· Dealing with phone calls in a prompt and efficient manner;
· Liaising with clients via telephone and email;
· Arranging meetings, conference calls and seminars as and when necessary;
· Maintaining Partners diary and follow up system;
· Travel co-ordination – transport and accommodation arrangements;
· Organise events for the department;
· Organise couriers;
· Prepare and amend PowerPoint presentations;
· Co-ordinating billing within tight deadlines, printing and saving bills to directories and dealing with cheque requests;
· Monitoring and updating intermediary and client contact database;
· Preparation of E-bibles;
· Support the Asset Finance team as and when required.
Skills
· Ability to type quickly and accurately.
· Ability to deal with confidential information.
· Excellent communication skills at all levels using varying methods.
· Excellent administration / organisational skills.
· Great attention to detail.
· The ability to prioritise their own workload.
· The ability to work on their own initiative.
· A good team spirit with proven team working skills.
· Hardworking, flexible and adaptable in their approach.
· Proactive in work ethic and strive for continuous improvement.
· Experience of digital dictation systems to a competent level is desirable but not essential, as training will be given.
· High level of knowledge of Microsoft Office products including Word and Excel.
Benefits package and flexible working:
In addition to the firms standard benefits (medical insurance, life insurance, pension and 25 days annual leave), The firm also offer flexible benefits which include season ticket loans, gym memberships, health assessments, cycle to work, retail vouchers and a buy as you earn share scheme. You will also have access to additional wellbeing programs such as an online GP and an Employee Assistance Programme.
Our client is a flexible business which has adopted a hybrid working model where their staff can enjoy a mix of home and office working welcoming applications from people looking for a flexible and agile role and they are happy to explore your preferred working patterns as part of your application.
For more details please contact Orla Milligan at Energis Recruitment on the number above or email your cv to in complete confidence.
By applying for this role you are consenting to Energis Recruitment holding your details for a period of 12 months to be considered for other roles. As a candidate you have the right to consent or object to this