Office Manager - Global Law Firm

Office Manager

Belfast

Artemis Human Capital are delighted to be assisting our client, a leading global law firm, as they look to recruit an Office Manager to join the team.

You will be joining a firm who prioritises high-quality, high-level for their clients so are keen to speak with candidates who are passionate about maintaining high standards and driving innovation.

Role

• Overall management and responsibility for Office Operations in Belfast (comprised of reception, client meeting room, video conferencing, hospitality and events, day to day building management, facilities management, supplier management, internal office moves, workplace safety, security, business continuity and emergency planning, records management, mail and print room.)
• Overall management and responsibility for the Legal Support Services in Belfast (ensuring that the quality and delivery of secretarial services are to a high standard, effective, efficient, and meeting the needs of the business)
• Setting of operational budgets and management of financial spend for Office Operations to align with targets.
• Coordination and facilitation of operational activities to enable the smooth day-to-day running of the Belfast office and to ensure that high levels of service are provided to all clients, stakeholders and staff.
• Oversee the implementation of global or regional operations and facilities initiatives.
• Act as a trusted advisor to the Partners

Experience needed to be successful:

• A proven track record of working as an Office Manager or similar role within a fast-paced professional services environment
• Previous experience of managing a team of PAs in a similar environment
• Previous experience of leading, managing and developing high performing teams.
• A proven track record of successfully negotiating and managing service contracts.
• Demonstrable experience of developing new, innovative concepts or original approaches without guidance from others.
• Proven ability to develop and maintain effective working relationships with a wide range of internal and external stakeholders.
• Excellent written and oral communication skills. Proven ability to confidently get messages across to senior stakeholders, with clarity, energy, confidence and enthusiasm.
• Demonstrated commercial acumen.
• Sound operational management skills.
• Strong project management skills.
• Strong written and verbal communication skills.
• Demonstrates sound judgement and good decision-making skills.
• Copes well with pressure and setbacks.
• Deals with ambiguity and adapts to changing circumstances.

Contact

Nicky Strutt