HR Coordinator

Location: Belfast

Workplace: Hybrid

The opportunity:

The HR Coordinator will provide administrative support to the Talent team. The role holder will work closely with the HR Officers and HR Business Partners (HRBPs) to build and develop relationships within the business and to collectively deliver an excellent level of operational client service. Working collaboratively with their Talent team colleagues, the wider People team, and business support functions, they will provide a responsive, commercial, and solutions-focused approach to their client groups.

The role provides a great opportunity for a candidate keen to work within a truly global law firm. We are looking for a tech-savvy individual who possesses strong interpersonal and organizational skills. The role holder should have a can-do attitude and a genuine interest in working with HR systems. Relevant training and support will be provided in this role.

Working at Baker McKenzie:

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Centre is home to over 400 teammates in both legal and professional services such as finance, IT, marketing, and business support.

We offer one of the best workplace benefits packages in the business with comprehensive private health cover, income protection, life assurance and a full employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast.

We are committed to promoting inclusion, diversity, and equity for all and are confident we can provide a career as individual and as exceptional as you.

About the role:

As part of this role, you will be responsible for HR administration, reporting, and people data management. Your tasks will include:

HR Administration:

• Updating administrative actions within the team, including following up on key dates (e.g., probation end dates, contract end dates, flexible working reviews).
• Preparing monthly payroll instructions.
• Assisting HR Officers with various letters (probation, contract variation, new parent leave, etc.).
• Conducting right-to-work checks.
• Welcoming new joiners and coordinating IT equipment distribution.
• Processing flexible working applications.
• Preparing reference letters.
• Scheduling meetings (new joiner, new parent leave, exit interviews).
• Handling disciplinary and consultation meeting notes.
• Managing invoice coding.
• Updating internal communications (People Bulletin).
• Generating ad hoc reports (headcount, feedback analysis).

People Data Management:

• Managing HR systems (Success Factors and PeopleSoft).
• Creating and terminating employee records.
• Updating employee changes (transfers, salary adjustments, leave).
• Collaborating with global systems teams.

Team Support:

• Administering policy updates.
• Assisting with employee queries.
• Coordinating annual performance reviews.
• Maintaining performance review systems.
• Supporting other coordination tasks.

Continuous Improvement and Collaboration:

• Participating in process reviews.
• Recommending efficiency improvements.
• Collaborating across the People team.
• Providing backup support during peak workloads.

Essential Criteria:

To be successful in this role you will need:

Skills and Experience:

• High volume administration experience, ideally gained in a law firm or professional services firm.
• Good IT knowledge, including MS Office (PowerPoint, Word, and Excel) and experience with HR systems such as PeopleSoft and/or SAP.
• Highly organized with a strong delivery focus and excellent attention to detail
• Ability to plan, schedule, and manage own activities to accomplish objectives.
• A can-do attitude and willingness to get involved.
• A flexible approach and willingness to adapt to meet current and future business needs.
• Good verbal, written, and numerical skills.
• Ability to build rapport with internal clients and HR colleagues.
• Ability to understand and interpret the Firm's HR policies and processes.
• Collaborative approach, effectively working with others to achieve team success.
• Trusted to maintain confidentiality and always operate discretely.