Secretary / PA, Belfast. Our client is a specialist Investment and Innovation Incentives practice, which is part of a national legal and professional services group of some 1500 employees. They have been established for over 25 years and are considered to be one of the most experienced advisors in this niche area.
They are seeking to recruit a secretary to support Fee Earners in their busy team based in Belfast.
The responsibilities for this role include the following:
Onboarding new clients to include carrying out Anti-Money Laundering checks, obtaining company and director reports and submitting to fee earners for review.
Maintain projects spreadsheet.
Prepare engagement letters.
Raise invoices and send to client.
Maintain workload spreadsheet, add new jobs, update fee figures when invoices are raised and mark off as ‘invoiced’ once invoices have been sent to the client.
Request credit notes when required.
Assist with the production of client reports.
Prepare/amend PowerPoint presentations.
Book travel and accommodation for all members of the team.
Expenses – manage team expenses reports.
Format and issue Board Meeting minutes.
Proof read documents.
Maintain electronic filing, create new client folders on Filesite.
Respond to Ad hoc requests from finance and accounts team.
Diary management.
Booking meetings and meeting rooms.
Booking restaurants.
Liaise with and build relationships with Facilities and Accounts.
The above description is not an exhaustive list due to the nature of the role. Therefore, the successful candidate may be required, from time to time, to carry out other ad hoc tasks as requested.
Candidates will be able to demonstrate the following attributes:
Previous secretarial experience
Ability to type, draft and produce documents efficiently, and with ease is essential.
Previous experience of document production.
Highly efficient diary management skills.
Competent working knowledge of Microsoft Word is essential.
First class communication skills, both written and verbal.
Excellent levels of accuracy.
Initiative to learn and ability to self-motivate.
Experience of working under pressure to tight deadlines with the ability to remain calm.
Capability to prioritise and multitask effectively, with good time management and organisational skills.
Always demonstrate discretion and the ability to always maintain absolute confidentiality.
IT skills - Microsoft word, typing, case management use, formatting and editing documents.
Knowledge of Anti-money laundering compliance checks would be a distinct advantage as would experience gained within a professional services environment.
Our client is offering a competitive remuneration package where you'll be rewarded for your individual performance with an opportunity to receive an annual bonus.
In addition, they have a wide range of learning and development opportunities via their Learn platform to develop new skills and progress your career. Rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). Finally, with Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.
For more details please email your cv in confidence through the link above. For a confidential discussion please call Orla Milligan on or
By applying for this role you are consenting to Energis Recruitment holding your details for a period of 12 months to be considered for other roles. As a candidate you have the right to consent or object to this