Bela Recruitment is hiring an Executive Assistant to support a CEO & Group Director in the Newry area, Co.Down, Northern Ireland.
A great opportunity for someone with experience as an Executive Assistant / Personal Secretary / Personal Assistant supporting a CEO, Director or Board of Directors.
You could not meet 2 nicer people to be working with daily.
The Company
A large commercial organisation, with a fantastic family feel to the business, respectful and driven culture. A great organisation to join and support two fantastic people daily.
Responsibilities
Working at the highest level of business, supporting a CEO and Group Director, to ensure they can be as efficient as possible daily by providing rock-solid support functions. This requires a driven, ambitious person, who can interact at all levels of management, with excellent communication skills, autonomy and complete confidentiality at all times.
Duties include;
· Communication Management for the CEO & Director, with internal & external stakeholders.
· Relationship building with senior management team internal & stakeholders.
· Diary Management, Email Management, Information Gathering and Report / Presentation Creation.
· Meeting Preparation, including gathering & analysing data, producing presentations & reports in a professional format, creating & sharing packs.
· Meeting Follow-Ups – Sharing meeting minutes, agreed actions plans and deliverables, including timescales. Being able to follow up with the senior management team to ensure actions are being addressed, reported & tracked, and informing the CEO & Group Director of progress.
· This will require strong relationship-building skills, to influence outcomes and ensure agreed actions are being completed by the top team.
· Time Management – Own the diaries for CEO and Group Director, ensuring effective use of their time, exercising judgement, decision making and prioritising requests.
Requirements
· A proven Executive Assistant / Personal Secretary - min 3+ years supporting senior executives in a commercial environment.
· You must always ensure complete confidentiality.
· Excellent time & planning management skills, ability to manage diaries effectively and prioritise all dairy and communications for the CEO & Group Director.
· Self-starter, able to respond to challenges, work independently, use your initiative and seek guidance as appropriate.
· Emotional intelligence, knowing when and how to communicate to help improve outcomes for the team.
· Excellent relationship-building skills, professional, able to build on existing networks and foster strong outcomes for the senior team.
· Fully IT Proficient – MS Office and willing to learn in-house systems for data gathering/reporting.
· Excellent written and verbal communication skills, confident communicating with senior figures daily.
· Able to travel for work, this would only be about 1 day every 2 weeks to Dublin to visit other companies head office, providing support at meetings. Returning home to Newry the same day, often the CEO, Director and Executive Assistant will car share, or you can take a pool car or drive your own. This is to attend monthly board meetings.
*You MUST already live within 30-40 mins of Newry, or have plans already in place to move to the area. I am not interested in people who have never been to Newry before, please don't apply*
Rewards
Potential package £30,000 - £50,000 depending on the person and experience.
Company Pension Scheme
Performance Bonus
Electric Car Scheme
Staff Discounts
Long Service Leave and Recognition
Healthcare Schemes are an option
Given this is such a unique job, we are open to discussing salaries at all levels, full list of benefits and career progression opportunities can be discussed.
The only perk not being considered is hybrid/remote, this senior team would like this person located in the Newry office daily as a central support function for all others needing the CEO/Director.
How to Apply
Click on Apply & send your cv to Jason Corr at Bela Recruitment or call 0-7-5-4-8 3-6-9 5-5-7
All applications will be strictly confidential.
No cvs will be sent to any employer without your permission.
This opportunity is strictly confidential, and you must submit a cv to discuss further.
Easily commutable from Armagh, Banbridge, Castlewellan, Kilkeel, Dundalk, Dromore, Hillsborough, Drogheda, Lurgan.