Administrative Officer
£11.99 per hour
6 months initially
Hours of work 9am – 5pm
37 Hours of work each week
Days of work each week Monday - Friday
Main Duties / Purpose of Job / Function of Role
• Provide Reception Cover site as required – this will be dealing with Visitors to site, Contractors/Suppliers, Staff, and board Members etc.
• Monitoring of the Primary Fire Panel located in the Main Building Reception Office
• Organising and arranging of the Fire Alarm Testing on a daily basis for the various Fire Zones across the site
• Management of post (mail & courier) on a daily basis
• Telephony management – taking incoming calls and re-directing as required
• Making Tannoy announcements as and when required.
• Processing and management of invoices as and when required e.g. telephony invoices
• Provision of administrative support to the (Premises) Team
• Undertake any other duties as requested by the Head of Unit and / or Premises Officer
Specific Experience / Qualifications required
• Have 5 GCSE’s grade C or above including English Language and Maths or equivalent; and have at least 1 year’s clerical experience
• Effective communication skills given the duties entailed in Reception Cover (ie Meeting & Greeting Visitors, Tannoy Announcements) and day to day interaction with staff and visitors to site
• Be able to demonstrate competence in the Microsoft Office Package to include Word and Excel (given the duties required for invoice processing, records management and email correspondence)
• Ability to work as part of a team
• Be able to demonstrate an ability to work on own initiative
To apply send your cv via link to Hollie