Events and Administration Officer (Temporary)

Honeycomb Jobs is delighted to be working with a charity sector client, to recruit a temporary full time Events and Administration Officer based in North Belfast.

The Client – Our charity sector client focuses on work dedicated to tackling many of the problems confronting the local community and meeting the needs of those living in the local area with Nursery, Afterschool, Disability Groups and an Arts and Culture Centre.

The Role – is to provide high quality corporate/conferencing/meeting/events experience to all visitors and clients booking with the organisation. Duties will include but will not be limited to:

• Take responsibility for all non-cultural/art events including organising set up, liaising with suppliers, caterers, and technicians, providing customer service as Duty Manager and documenting all specifications from the client on the relevant systems.
• Promote event bookings through digital channels and support senior leaders to build relationships with prospective clients.
• Carry out the physical and technical set up and breakdown of rooms corporate events/ meetings/ conferences.
• Ensure attention to detail and completion of all documentation prior to the events, such as hire agreements, catering requirements, and submission of indemnity insurance certificates.
• Manage the ‘Team Up’ booking system, ensuring it is updated regularly, particularly in relation to client changes or other alterations of specifications required.
• Liaise with the Creative Director in the use of the facilities to ensure sufficient time is available between events and to ensure the premises are being used in line with the ethos of the organisation.
• Manage the overall administration systems of the organisation including mail, telephone, information, and booking systems for the complex.
• Manage content on the organisation’s website, ensuring it is current, relevant, and consistently updated it regularly and publish weekly internal e-communications.
• Assist the Directors in preparing the Annual Report and newsletters, ensuring their circulation, and completing specific reports in relation to the Centre to assist in grant applications, for example in regards footfall & usage of the Centre.
• Working with the CEO and Operations Director in communications to staff, tenants, donors & dealing with all correspondence.
• Attend meetings of the Board, sub committees, Senior Management & Team Leaders, taking minutes and circulating when required.
• Responsible for providing administrative support for Project Leaders and maintaining precise and detailed filing systems.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• At least 2 ‘A’ levels / NVQ qualification or 3 years equivalent experience in a similar role.
• Minimum 1 year experience in event planning and execution in a community, corporate or organisational setting.
• Minimum 1 year experience in organisational administration including financial reporting, database, calendar, and website management.
• Excellent organisational and project management skills, with the ability to manage multiple projects simultaneously.
• Strong interpersonal and communication skills, both written and verbal.
• Flexibility to work evenings and weekends as required for event execution.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Senior Recruitment Consultant at Honeycomb on

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **