HR Administrator

Reed Specialist Recruitment


  • Salary:

    £15,000 - £25,000

  • Added:


  • Closing:

    in 3 days

An excellent opportunity has arisen for a part time HR Administrator to join a charitable organisation based in Belfast.

Hours: 21 hours per week

Pay Rate: £9.17 - £9.82 p/h

Duration: Initially for 3 months with the potential to be extended

Job Purpose:

  • To ensure efficient and effective Human Resources administrative services are delivered to the organisation, its managers and staff to enable achievement of strategic priorities.
  • To produce and provide management information reports (PAMS, Crystal) as required
  • To help establish and maintain effective databases, record keeping and filing systems (electronic and paper based) ensuring compliance with Data Protection requirements.

Essential Criteria:

  • 5 GCSEs or equivalent including English and Maths Experience
  • Two years’ experience of working in a busy office environment to include word processing, mail merges, data input, general admin duties
  • Two years’ experience of using Microsoft Word, Power-point, Excel, and databases

Main Duties and Responsibilities:

  • Efficient answering of incoming telephone and email queries
  • Carry out filing, photocopying, typing letters, opening/date stamping/distributing/ dispatching post
  • Undertake data entry duties to maintain all records accurate and up-to-date in line with data protection requirements
  • Provide management information reports – weekly, monthly, quarterly or annual for recruitment, absence, etc
  • Sickness absence monitoring and recording; advising of triggers for home visits and renewal of sick lines
  • Maintain records of employees’ probationary periods and email Team Leaders regarding overdue/upcoming probation reviews
  • Act as a minute taker at HR related meetings i.e. disciplinary, grievance and appeals etc.
  • Prepare adverts and place/book space in approved medium
  • Correspond with candidates by written and verbal means, answering queries, issuing information packs / letters / timetables
  • Prepare information as required by panel members for shortlisting and interviews
  • Resolve payroll queries and process e-Form administration
  • Miscellaneous reports for monthly payroll (personal details, bank details)
  • Act as a point of contact for Human Resources and answer employee/stakeholder queries as required
  • Calculate annual leave pro-rata entitlements for joiners, leavers and those increasing or reducing their working hours
  • Carry out all other reasonable duties as may be required from time to time

Job Snapshot

Job Type
Temporary Full-Time
See Description
Secretarial & Administration
Job Roles
Min Experience
No Minimum Requirement
Employer Type
Recruitment Agency
Victoria Butler
Share job with friends

Employer Details

Reed Specialist Recruitment

1st Floor,
14 Great Victoria Street,
Co. Antrim,

Job Ref:


Email this Job

Enter the email address you wish to email this job to.