Administrator (Northern Ireland HQ)
Location: RSPB Northern Ireland
Salary: £18,100.00 - £20,080.00 Pro Rata
Benefits: Pension, 34 days Annual Leave (pro-rata), Life Assurance
This is an exciting opportunity to join NI’s largest nature conservation charity and contribute to our ambitious Saving Nature strategy.
We are advertising for an experienced part-time Office Administrator to work at RSPB NI Headquarters in Belfast.
The postholder will be managed by the Directors' PA and will provide key administrative support, working closely with the Office Manager and Finance Officer to ensure that all office support requirements are carried out to a high standard. The role will form a key part of a helpful, friendly and enthusiastic HQ team - in many instances providing members of the public with their first point of contact with the RSPB. A full induction programme, commensurate with the role, will be provided.
Key tasks will involve:
- organising attendance at internal and external meetings, events and interviews and support meeting or interview room set up;
- responding to routine enquiries from the public, mostly by email and telephone, and co-ordinating responses to non-routine enquiries;
- general financial admin, including processing invoices and expenses;
- supporting the office manager with key checks/processes for the office (e.g. post, waste management, fleet cars, etc);
- other administrative tasks or standalone projects commensurate with the level of the role.
(Please note that light manual handling tasks may be required as part of the role in terms of setting up office equipment).
Afternoons are preferred but there will be some flexibility for an excellent candidate wishing to do a mix of afternoons and mornings.
The successful candidate will have excellent communications skills and be able to engage with and secure responses from others to achieve results. You will be well organised and able to prioritise your workload effectively to deliver solutions within set timescales. A team player who does what they say they will.
What we need from you
- You have at least 5 GCSE's, including Maths and English.
- Working knowledge of Microsoft Office applications (especially Outlook, Word, Excel, PowerPoint and Microsoft Teams).
- Knowledge of document management and team collaboration tools.
- Knowledge of budget management terminology and processes.
- Organisational and time management skills.
- Proactive approach to problem solving.
- Able to communicate and engage effectively with a wide range of audiences whether by phone, email or in person.
- Able to organise meetings and events and coordinate all aspects of the meeting or event logistics.
- Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
- Interest in and knowledge of conservation and the natural world.
- Experience of working with volunteers.
The RSPB has seven key competencies that are important to our organisation’s success. We expect all employees to demonstrate these competencies in everything that they do:
You ensure you have a clear direction and sense of common purpose that guides what you do and how you approach your work.
You bring energy and urgency to the RSPB to motivate people to do the best they can.
You build your own and other people’s capabilities, directly and indirectly.
You communicate effectively and build productive internal and external relationships.
You support continuous improvement and change and constantly look for way to do things better.
You act as an advocate for the RSPB.
You get things done, achieve ambitious goals and the RSPB’s aims.
In line with these competencies, the following behaviours are essential upon appointment to this particular role and will need to be part of what you do for you to add value to the RSPB:
- Focuses on the things that are most important in their work area
- Demonstrates enthusiasm for your work and for the RSPB
- You communicate effectively and build productive internal and external relationships
- Responds positively to changing circumstances at work
- Demonstrates an interest in their own personal development
- Generates support for the RSPB
- Consistently delivers results on time
- This role may require occasional travel and overnight stays, usually within the UK.
- The RSPB works for a healthy environment for all and we, therefore, expect you to take action in accordance with our Environmental Policy and objectives. Together we can make a positive difference for our world.
- In the RSPB, volunteers are a major resource and make a vital contribution to the RSPB’s aim to take action for the conservation of wild birds and the environment. Employees are responsible for encouraging, developing and supporting volunteers in their work for the RSPB.
To apply, please CLICK APPLY NOW.
Closing date: 23:59, 23 June 2021