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Facilities Management / Health & Safety Coordinator

Lambert Smith Hampton

Belfast

  • Salary:

    £20,000 - £30,000

  • Added:

    11/04/2019

  • Closing:

    Today

Facilities Management / Health & Safety Coordinator

To provide Facilities Management / H&S / IT, Financial and Systems Support. Duties include, but not restricted to; support of facilities management delivery / helpdesk co-ordination / compliance support / coordination and reporting of functions in relation to all facilities management and health & safety. Delivery and responsibility for all facilities management related financial processes and procedures, including; invoice processing, financial reporting and purchase ledger activity. Undertake training as required. Management of FM / H&S training delivery portfolio. The role offers direct contact with clients and provides the opportunity to increase the range of properties within the portfolio.

Reporting to: Regional Facilities Manager & Head of Property Management

Responsibilities:

Implement, observe and comply with all good working practices and to ensure compliance with company policies and the appropriate health and safety and statutory / legislative requirements related to the role.

  • Support the FM & H&S function, including the preparation of all monthly reports.
  • Prepare and submit client reports
  • Prepare and submit monthly profit & loss accounts to the RFM in an accurate and timely manner.
  • Manage and administrate the LSH CAFM compliance system (Info Exchange or similar).
  • Support and manage the set-up and operation of the FM financial & administration processes and procedures.
  • Support and manage the set-up and operation of the FM Quality Management Systems.
  • Manage all 3rd party resources and suppliers
  • Ensure that all company IT requirements are completed accurately and legibly at all times and presented on time.
  • Ensure that all company reporting is completed accurately and legibly at all times and presented on time.
  • Have a professional manner and establish good relationships with clients and colleagues.
  • Maintain professional and concise day to day operational interaction with clients, 3rd party sub-contractors and site based colleagues.
  • Attend meetings as required.
  • Manage all administrative duties for the FM and H&S team Ensure that client information is sourced, reviewed and saved within the CAFM system and kept up to date.
  • Support the development and maintenance of the company ‘Approved Contractor List’
  • Identify any opportunities for improvement and drive standards and quality of service 

Skills required / essential

  • Experience in a FM & H&S support capacity
  • Experience in CAFM systems
  • Relevant experience in financial administration
  • Be proficient in the use of IT and fully conversant with the MS Office suite of products.
  • Ability to build and facilitate strong working relationships with clients, tenants, management, employees and contractors at all levels.
  • Strong interpersonal, written and verbal communication skills (e.g. report writing, briefing and presentation skills).

Skills required / desirable

The ideal candidate will be an experienced facilities management administrator. They should have a good understanding of Health & Safety, be familiar with CAFM software and have excellent communication and organisation skills

Salary

£20,000 - £30,000 DOE

Interested applicants please sumbit your CV VIA CLICKING THE APPLY NOW BUTTON

Job Snapshot

Job Type
Permanent Full-Time
Qualifications
Not Disclosed
Sector
General Management, Environmental, Health & Safety
Job Roles
Facilities Manager, Health & Safety Coordinator
Min Experience
See Job Description
Employer Type
Company
Contact
Lambert Smith Hampton
Location
Belfast
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Employer Details

Lambert Smith Hampton

Clarence House,
4-10 May Street,
Belfast,
BT1 4NJ

Job Ref:

LSH/FM/1104

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