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Clerical Officer

Reed Specialist Recruitment

Belfast

  • Salary:

    £10,000 - £20,000

  • Added:

    12/02/2019

  • Closing:

    12/03/2019

Job Purpose:

To provide administrative support to your Manager. To assist with resource planning using a variety of company systems to input data, produce reports, update absence/attendance records, time keeping and wages reconciliation and replenish fuels, lubricants and reconcile through electronic and manual systems.

Essential Criteria:

  • Minimum of 2 years’ experience in an administration/clerical role.
  • Previous experience working in a team environment.
  • Minimum of 3 GCSE’s at Grade C or above, or equivalent, including English and Maths or alternatively be able to demonstrate at least 2years’ relevant experience in a similar post.
  • Ability to assess, analyse and interpret information.
  • Working knowledge of MS Office Suite, including Word and Excel.
  • Experience of planning work and meeting tight deadlines.
  • Ability to use own initiative and to work unsupervised.
  • Excellent communication skills, both verbal and written
  • Excellent organisational with ability to manage multiple priorities.
  • Flexible approach to work and working hours including ability to work overtime if required and provide cover for other staff.

Main Duties and Responsibilities:

  • Management and input of safety critical records including defect information, scheduled maintenance programmes, component tracking and work done using a paper based file system, Genius and Infor system.
  • Administer staff attendance, timesheet and payroll information including input onto CoreHR and Infor systems.
  • Purchase office supplies, oil and cleansing products, and fuel through Agresso system in line with Purchasing procedures.
  • Compile reports and management information including use of statistical presentation on a periodic basis using Genius system and MS Excel.
  • Compile information in relation to Customer Complaints or Claims using Genius system.
  • Update, control and maintain administrative filing systems including safety critical records.
  • Ensure that all duties are undertaken in compliance with legislation, the company Safety Management System and departmental Safety and Quality Systems.
  • Act as uniform, safety footwear and safety eyewear coordinator for all of Rail Fleet Engineering (approximately 190 staff)
  • Typing of letters, reports and minutes of meetings.
  • Deal with day to day correspondence with minimal guidance.
  • Any other reasonable duty.

Job Snapshot

Job Type
Temporary Full-Time
Qualifications
See Description
Sector
Secretarial & Administration
Job Roles
Clerical Assistant
Min Experience
No Minimum Requirement
Employer Type
Recruitment Agency
Contact
Charlotte Murphy
Location
Belfast
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Employer Details

Reed Specialist Recruitment

29-31 Montgomery Street,
Belfast,
Co. Antrim,
BT1 4NX

Job Ref:

80946_1549966262

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